Posted: April 2nd, 2015

Individual Access Assignment – #1

Individual Access Assignment – #1

The individual student must do all work; any evidence of group work will result in failing grades for
all involved and the students will be referred to the student discipline officer for final resolution
without exception.
Any project turned in after the due date & time of April 5, 2015 at 11:00PM will receive a 20%
deduction from their final grade if turned in within 48 hours.
No assignments will be accepted after that date for any reason.
The project must be done in a single Microsoft Access 2013 file and turned in using iLearn.
SKILLS CHECK
You should review the following areas:
? Aggregate Function ? Relationship
? Calculated Field ? Report Design
? Form Design ? Report Wizard
? Form Wizard ? Select Query
? Lookup Wizard ? Table Design
CASE BACKGROUND
Six months ago, Roger Healy found himself facing a dilemma. As a result of a chronic
illness; Jake, his beloved boxer, required medication, a special diet, and daily
exercise. While the medication and special diet were easy to accommodate into a busy
life style, ensuring that Jake received daily exercise was another matter. Although
Jake’s daily exercise usually took the form of an occasional walk around the
neighborhood, Mr. Healy, as a busy college student, had trouble scheduling Jake’s daily
walk. Mr. Healy’s friend, Daniel, would walk Jake on the days when Mr. Healy was
extremely busy. Mr. Healy’s friends and neighbors liked the pet walking idea so much
that they approached Mr. Healy and Daniel about walking their dogs as well. What began
as a neighborhood walking service has now become a fledgling, yet growing, local
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business. Mr. Healy has hired you to build a simple, yet effective, database for his
business.
He needs you to build Client and Pet forms, Client, Walker, Schedule and Pet tables,
Walker Schedule and Client List reports, and several queries.
CASE SCENARIO
Jake’s Canine Pet Club is a dog-walking service, catering to caring, yet busy, pet owners.
The service proved very popular with pet lovers who recognize the value of providing
their pets with daily exercise. Although the service was only started six months ago, it
currently provides pet walking services for 50 pets and is registering, on average, 5 new
pets per week. Paperwork is increasing, and Roger Healy, the service’s owner, needs a
better record-keeping system.
During a meeting with Mr. Healy, he explains to you that a new client must register with
the service. During the registration process, the new client provides basic information
about his pet(s) chooses a preferred walk time for his pet(s) and specifies a walker
preference. During this time, a dog-walking fee is determined and recorded on the pet
registration form. The dog-walking fee varies by pet and is based on the pet’s size,
temperament, and the number of pets the owner has. The pet owner can request that his
pet be walked in the early morning, late morning, early afternoon, late afternoon, or early
evening hours. Available walk times are currently kept on a clipboard by the phone.
However, Mr. Healy wants the available walk times, as well as walker, client, and pet
information, kept in the database that you are building.
Mr. Healy’s record-keeping needs are simple. He requires a database that tracks his
clients, their pets, available walk times, and the pet walkers. Mr. Healy gives you a
partially completed database and requests that you build and populate Client and Pet
tables, create several relationships, design Client and Pet forms, design Walker
Schedule and Client List reports, and construct several queries.
Storage Specifications
After reviewing the partially completed Jake’s Canine Pet Club database, you notice that
the database currently contains Walker and Walk tables. The Walker table stores basic
information about each walker and the WalkerNo field serves as the table’s primary key.
The Walk table stores a set of walk time codes. When a client registers a pet, a walk
time code is assigned to each pet. This walk time code indicates the pet owner’s
preference for the time of day when the pet should be walked.
Jake’s Canine Pet Club database requires both Client and Pet tables. You decide the
Client table should store contact information for each client and that the client
identification number should serve as the primary key. Table 1 shows the structure for
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the Client table. (Your instructor will provide you with the data to populate the Client
table.)
The Pet table stores information about each pet, including the pet number, pet name,
client identification number, walker identification number, quoted price, preferred walk
time, enrollment date, and any relevant comments. Table 2 shows the structure for the
Pet table. (Your instructor will provide you with the data to populate the Pet table.) As
you study this structure, you notice that the WalkerNo and WalkTimeCode fields are part
of the Pet table structure. As the WalkerNo and WalkTimeCode fields already exist in
other tables, you use the Lookup Wizard to create these fields in the Pet table. By using
the Lookup Wizard, you can facilitate data entry and ensure accuracy for both fields.
(The Lookup Wizard is invoked when you select the Lookup Wizard as the data type for
the field.)
Table 1: Client Table Structure
Field Name Data Type Field Description Field Size Comments
ClientNo AutoNumber
Is a unique, identifying number
assigned to each client. Serves
as primary key.
Long Integer Is required.
CLastName Text Is the customer’s last name. 35 Is required.
CFirstName Text Is the customer’s first name. 20 Is required.
CAddress Text Is the customer’s street address. 30 Is required.
CCity Text Is the customer’s city. 25 Is required.
CState Text
Is the customer’s state
abbreviation. Make “CA” the
default value.
2 Is required.
CZip Text Is the customer’s zip code.
Use an input mask.
10 Is required.
CPhone Text
Is the customer’s home phone
number. Use for non-emergency
contact. Use an input mask.
11 Is required
CEhone Text
Is the customer’s cell phone
number. Use for emergency
contact. Use an input mask.
11 Is required.
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Table 2: Pet Table Structure
Field Name Data Type Field Description Field Size Comments
PetNo Text
Is a unique identification number
that is assigned to each pet.
Serves as primary key.
10 Is required.
PetName Text Stores the pet’s name. 25 Is required.
ClientNo Number
Is the client identification
number. Must match a client
number from the Client table.
Use the Lookup Wizard.
Long Integer Is required.
WalkerNo Text
Is the walker identification number.
Must match a walker identification
number from the Walker table. Use the
Lookup Wizard.
4 Is required.
QuotedPrice Currency
Stores the daily walk fee. Mr.
Healy determines the actual price per
pet.
Is required.
WalkTimeCode Text
Is the code designating the preferred
time for walking the pet. Use the
Lookup Wizard.
2 Is required.
EnrollmentDate Date/Time Indicates when the client enrolled the
pet. Use the short date format.
Is required.
Comments Memo Contains any additional information
that is necessary.
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Table 3: Walker Table Structure
Field Name Data Type Field Description Field Size Comments
WalkerNo AutoNumber
Is a unique, identifying number
that is assigned to each walker.
Serves as primary key.
Long Integer Is required.
WLastName Text Is the walker’s last name. 50 Is required.
WFirstName Text Is the walker’s first name. 25 Is required.
WAddress Text Is the walker’s street address. 25 Is required.
WCity Text Is the walker’s city. 25 Is required.
WState Text Is the walker’s state abbreviation.
The default is CA. 2 Is required.
WZip Text Is the walker’s zip code.
Use an input mask.
10 Is required.
WPhone Text
Is the walker’s home phone
number. Use for non-emergency
contact. Use an input mask.
8 Is required
WHireDate Date Is the walker’s date of hire Is required
Table 4: Walk Table
(You are responsible for designing this table on your own)
After studying your notes, you decide three relationships are necessary. First, a
relationship between the Pet and Client tables is needed. Since each table contains a
ClientNo field, you use the ClientNo field to create the relationship. Second, a
relationship between the Walker and Pet tables is necessary. The Walker and Pet tables
have a WalkerNo field, and you use this field to create a relationship between the Walker
and Pet tables. Third, both the Walk and Pet tables have a WalkTimeCode field. You use
the WalkTimeCode field to create the relationship between the Walk and Pet tables. You
decide each relationship should enforce referential integrity. (Note: The Lookup Wizard
will create relationships for you. However, you need to edit these relationships to enforce
referential integrity.)
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Input Specifications
Figure 1 provides a tentative sketch for the Client form that Mr. Healy wants to use. When
a new client enrolls his pet with the walking service, Mr. Healy uses this form to capture
contact information about the client, such as his name, address, and phone number. As
the tentative sketch shows, the form header includes the service’s name and the form’s
name. After studying the tentative sketch, you use the Form Wizard to build an initial
Client form. Once the form is built, you edit the form in Design view.
FIGURE 1: Client Form
CLIENT
Client No: Street Address:
Client Last Name: City:
Client First Name: State: Zip:
Client Phone:
Emergency Phone:
After a client registers, Mr. Healy enrolls his pet(s). The pet enrollment process is simple and
captures basic information about the pet, such as the pet’s name, walk time, and walker
preference. You use the Form Wizard to build the initial Pet form. Once the initial form is built, you
edit the form in Design View. Figure 2 shows the initial Pet form sketch.
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FIGURE 2: Pet Form
Pet
Client No: Walker No:
Pet No: Walker Time Code:
Pet Name:
Enrollment Date: Quoted Price:
Comments:
Information Specifications
Mr. Healy requests Walker Schedule and Client List reports. The Walker Schedule report s
generated on a weekly basis and tells Mr. Healy when his walkers are scheduled to walk the pets.
As the Walker Schedule report uses data from four tables, you build a select query, and then base
the report on the select query.
As the tentative sketch in Figure 3 shows, the Walker Schedule report header contains the
service’s name, a report title, and the current date. The information in the report body lists the
walkers in ascending order eased on the walker’s last name. A secondary sort is performed on
the walk time code, and within the walk time code category, the information is sorted based on
the client’s last name. Mr. Healy also mentions that she wants the Walker Schedule report to
utilize a landscape orientation.
Figure 4 shows a tentative sketch for the Client List report. The Client List report provides a sting
of the service’s current clients. You use the Report Wizard to speed initial report development,
and then edit this report in Design view. The Client List report’s header contains the service’s
name, report name, and current date. To maintain a consistent appearance with the Walker
Schedule report, you use a report style similar to the Walker schedule report.
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FIGURE 3: Walker Schedule
Walker Schedule
(Current Date)
Last
Name
Code Client Pet Name Address City Phone E-Phone
FIGURE 4: Client Report List
Client List
(Current Date)
Client Name Address City Phone
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Mr. Healy needs answers to the following questions.
Build queries to help Mr. Healy answer these questions. If you choose, you may generate reports
based on these queries
1. How many pets does each pet walker currently walk? Show the walker’s first and last name
and the pet count for each pet walker. Sort the information in ascending order based on
the pet walker’s last name.
2. Which clients are located in San Francisco? Provide their last and first names.
3. Which clients have three or more pets? Show each client’s first and last name and the
number of pets he currently has.
4. What are the total pet walking fees charged to each client? Show the client’s first and last
name and the total fees charged to him.
5. Which pets does Bob walk in the early morning? For each pet, show the pet’s name, hic,
owner’s last name, and his owner’s phone number.
Implementation Concerns
Although you are free to work with the design of the forms and reports, each form and
report should have a consistent, professional appearance. Consider using the wizards to
prepare the initial forms and reports. Once you have prepared the initial forms and
reports, you can edit them in Design view. A lookup field enables the end user to select
a value from a list, thus facilitating data entry and promoting data accuracy. You should
define the ClientNo, WalkerNo, and WalkTimeCode fields in the Pet table as lookup
fields. When defining the data type for each field, select the Lookup Wizard in the Data
Type column and follow the directions in the Lookup Wizard dialogue boxes.
Test Your Design
After creating the forms, tables, relationships, queries, and reports, you should test your
database design. Perform the following steps.
1. In addition to the pet walker’s base pay, Mr. Healy wants to give each pet walker
a 10 percent commission for each pet that he walks. The commission is based on the
fee charged to walk the pet. What is the total commission for each pet walker?
Provide the walker’s first and last name and his total commission.
2. Mr. Healy wants to know the number of clients she has in each town. Provide the
name of the town and the number of clients for each town.
3. Mr. Healy is considering raising his fees. He would like to raise the fee for the
most popular time. Which walk time is most popular? Provide the walk time
description and a count of the number of pets walked at that time.
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4. On average, how much does Mr. Healy charge his clients for walking their pets?
Show only the average.
5. Two new clients have enrolled with the pet walking service. Enter their information, along
with the information about their pets, into the database. For each client, assign the next
available client identification number. For each pet, assign the next available pet
identification number and add any comments that you feel are necessary.
a. Muffy Perlin lives at 48473 Roosevelt Drive in Berkeley, California. The zip code
is 93002; her phone number is 943-8789, and her emergency number is
910-5746. Mickey, Precious, Prancer, and Spot are her four pets. Mickey is a
Yorkshire terrier, Precious is a poodle, Prancer is a Daschund, and Spot is a
Dalmatian. The three small dogs cost $6.50 to walk, and the larger dog costs
$8.50 to walk. Ms. Tibbs wants Bob Legier to walk each dog in the early
morning. Use today’s date as the enrollment date.
b. Norman Dumont lives at 84739 Park Lane in Alameda, California. The zip
code is 93250; his phone number is 748-0098, and his emergency number
is 748-9876. Mr. Dumont has two pets. Lightning is a poodle and costs
$6.50 to walk. Sunshine is a Great Dane and costs $10.50 to walk. Mr.
Dumont requests that Kelly Lamont walk his dogs in the late afternoon. Use
today’s date as the enrollment date.
CASE DELIVERABLES
In order to satisfactorily complete this case, you should build the database and turn in
an electronic, working copy of your database that meets the criteria mentioned in the
case scenario and specifications sections.
GRADING CRITERIA
Following Directions / Completeness – 25%
Tables – 15%
Queries – 15%
Reports – 15%
Forms – 15%
Relationships between the Tables – 15%

“Jakes’s Canine Pet Club
Pet Table Data”
PNo    PetName    CNo    WalkerNo    QuotedPrice    WalkTime    EnrollmentDate    Comments
0002    Fiedo    0001    W001    $10.00    1    6/1/2014    Is a friendly miniature schnauzer.  Keep on chain.  He will run away, if he is off his chain.
0005    Bruno    0002    W003    $8.00    3    8/15/2014    Is a well-behaved Chow Chow. The owner wants Bruno walked by himself and not with other pets.
0006    Sally    0003    W003    $8.00    3    8/22/2014    Is a well-behaved mixed breed.  She does frighten easily.  Please keep her on her leash.
0007    Peek-A-Poo    0004    W004    $7.00    3    8/22/2014    Is a mixed-breed.  Very playful.
0008    Bear    0004    W004    $8.00    3    8/22/2014    Is a Black Labrador.
0009    Gretchen    0004    W004    $8.00    3    8/22/2014    Is a Black Labrador.
0003    Molly    0005    W002    $10.00    2    7/12/2014    Is a sensative Pomeranian.  Needs lots of attention.
0004    Sir Lancelot    0005    W002    $7.00    2    7/12/2014    Is a playful German shepard, but is hestitant around strangers.
0010    Prancy    0006    W004    $8.50    5    8/13/2014    Mickey can be aggressive towards other animals.
0011    Lacy    0006    W004    $8.50    5    8/13/2014    Is very affectionate.  Lacy will run, if she gets off of her leash.
0012    Dazzle    0006    W004    $10.00    5    8/13/2014    Dazzle is afraid of strangers.
0013    Lion King    0007    W001    $6.50    1    9/28/2014    Lion is a pit bull.
0014    Mosie    0007    W001    $6.50    1    9/28/2014    Mosie is a poodle.
0015    Finley    0007    W001    $6.50    1    9/28/2014    Finley is a Daschund.
0016    Dosie    0007    W001    $6.50    1    9/28/2014    Dosie is a Dalmatian.
0017    Kipper    0008    W004    $4.50    4    11/1/2014    Kipper is a small dog
0018    Pouncer    0008    W004    $8.50    4    11/1/2014    Pouncer is a Great Dane.
0019    Beau    0009    W005    $6.50    1    8/1/2014    Beau is a nice, loving animal.  Tries to be the boss sometimes.
0020    Lulu    0009    W005    $6.00    1    8/1/2014    Keep on a leash.
0021    Sunshine    0009    W005    $7.50    1    8/1/2014    Is afraid of cars.
0001    Mickey    0010    W010    $7.00    1    6/1/2014    Is a very friendly, well-behaved poodle.
0022    Penny Pen    0010    W010    $6.00    1    8/2/2014    Does not like cats.
0023    Winston    0010    W010    $6.00    1    8/2/2014    Loves children.
0024    Lavender    0011    W009    $7.50    5    8/3/2014    Keep on a leash.
0025    Smokey    0011    W008    $10.00    5    8/3/2014    Is friendly.
0026    Shelby    0012    W009    $5.50    3    8/4/2014    Loves attention.
0027    Rocky    0013    W007    $6.00    2    8/4/2014    Enjoys his walks tremendously.
0028    Max    0013    W007    $6.00    2    8/4/2014    Loves to chase butterflies.
0029    Felix    0014    W006    $11.00    1    8/5/2014    Can be aggressive around other dogs.
0030    Jasper    0015    W005    $7.00    4    8/5/2014    Please walk only in the neighborhood.  Do not take out by the street.
0031    Hudson    0015    W005    $5.00    4    8/5/2014    Likes to run and play.
0032    Ace    0016    W010    $6.50    2    8/6/2014    Please walk only in the park.
0033    Ginger    0016    W010    $6.00    2    8/6/2014    Barks a lot, but is harmless.
0034    Duchess    0017    W008    $7.00    3    8/7/2014    Likes to chase the birds.
0035    Sophie    0018    W009    $8.00    1    8/8/2014    Please give a treat immediately after walking.
0036    Rex    0019    W007    $7.00    4    8/8/2014    Needs to trust the pet walker before he is comfortable.
0038    Oslo    0020    W010    $7.50    3    8/13/2014    Very Food motivated and friendly
0039    Penny Pen    0020    W010    $7.50    3    8/13/2014    Hyper dog that loves to play ball