Posted: August 16th, 2015

Assessment Resource Summary

Assessment Resource Summary
Course      BSB51107  Diploma of Management
Unit of Competency    BSBPMG522A  Undertake Project Work
Duration of Training and Learning     100 hours
Term and Year      Term 2, 2015    Trainer    Oimi Tam
Assessment Methods    Assessment Project -80%
Assessment
Part 1      Due in Week
2
Assessment Part 2    3
Assessment  Part 3    4
Knowledge Test -20%    Test    5
Last Modification Date    Jan 2015
Proposed Review Date    Jan 2016

Assessment Project

Instructions to the Student:
This Assessment Project needs to be completed in addition to the formative learning and assessment Tutorial/Class activities you complete in class during the course.

This Project gathers the evidence which in turn evaluates a number of elements of competency that will access knowledge and skills in Managing Projects.

It incorporates the organisation’s overall mission, goals, objectives and operations, a review of project risk management plan and project plan, an evaluation of project reports forwarded to stakeholders, an analysis of documentation reviewing project outcomes and processes against the project scope and plan, and an evaluation of documentation outlining lessons learnt from the project.

You must successfully complete the Assessment Project.

If you are not sure about any aspect of this assessment, please ask for clarification from your assessor.

Overview of Assessment Project

This project is made up of 3 parts:

Part    Due Date
1    Part 1:     Define project – 20%        Week 2
2    Part 2: Develop project plan.     Administer and     monitor project – 40%    Week 3
3    Part 3:    Finalise and Review project – 20%    Week 4
4    Knowledge Test – 20%    Week 5

On the following pages you will find the various types of information.  The symbols below will be used throughout this project to represent the different types of information.

?    A description of the task to be completed
?    A document or piece of additional information that will assist you complete the task
?

Questions that require an answer or tasks that require actions.
?Assessment Part 1: Define project

Using an organisation you are familiar with, such as the organisation where you are currently or have previously been employed, or college that you are currently study, identify a project that would contribute to achieving the goals, objectives and/or operations of the organisation.
This may be based on an actual project that you have been involved in, or an example of a project that would be relevant to this scenario.
Develop a detailed scope document, which will form part of the project plan. Your project scope document should have the following sections:
Project Parameters
•    Project description
•    Project purpose (include details on how it relates to the organisation’s objectives and other projects)
•    Project outcomes and deliverables
Project Resources
•    Details of project resources required (human resources, physical resources, financial)
•    Resource availability ?
Stakeholders
•    The project manager and their role and limits of their responsibility and authority
•    External stakeholders

? Additional Information

Project Scope Document
Example Project Scope Document
PROJECT SCOPE
Project Sponsor: David Smith, General Manager    Project Name: Office Revamp
Scope: The objective of this project is to refurbish the 100m² office space.
Constraints:
•  Cost not to exceed $21,000
•  To be completed within 2 weeks
•  Site work is limited to Monday-Friday, 8:00 am-4:00 pm
•  No work can be undertaken on Monday 6/7/14 as it is a public holiday
•  Painting and carpet laying must be completed before delivery of furniture 10/7/14
Deliverables:
•  A refurbished open- plan office space
•  All walls freshly painted (#13 cobalt blue) from the ‘Fresh Look Colour Range’
•  New carpet laid (#202 from ‘Carpet Best’ range)
•  New office furniture (from JJP) set up, including desks and chairs for 30 staff
•  Old office equipment from temporary office will be installed including: computers, photocopiers, fax machines.
Exclusions:
•  Lighting is already complete
•  Telephones have already been installed
Milestones:
•  Approval by owner of the office space
•  Approval by the Corporate Body of the building
•  Contracts signed
•  Inspection by owner of the building
•  Inspection by Project Sponsor
Estimated time:
Planning: 2 days
Administering:     painting 3 days
carpet laying 1 day
office furniture setup 1 day
office equipment setup 1 day
Evaluation: 1 day
Estimate Budget:
Contractor payments: painters/paint $2500
carpet layers/carpet $3000
Equipment (office furniture) $15000
Contracts:
•  Painting of walls will be contracted to ‘Paint Partners PTY Ltd’
•  Laying of carpet will be contracted to ‘ABC Carpets’
•  Set up and furniture will be contracted to ‘Jones Recruitment’
Scope signoff:

This scope has been approved by: David Smith________________Project Sponsor
Department: General Manager Date: _____/_____/_____
?Assessment Part 2: Develop project plan, Administer and monitor project

Instructions to the students

In this project activity you will be required to demonstrate your skills and abilities to determine and record details of project plan.  Using the project-scoping document you produced in Assignment task 1, move on to producing a project plan and report.
You will also be required to provide a brief background to the project. A brief discussion showing consistency between this project and the organisations overall business plan should be included. The various stakeholders in the project and their perspective should be identified.
Your project report must include the following:
•    Project Title
•    A brief introduction to the project
•    Business goals and objectives
•    Project goals and objectives
•    Summary of organisational requirements
•    Project stakeholders and their expectations
•    Work breakdown structure that identifies each tasks to complete the project (Gantt Chart)
•    Activity Sequence as part of a schedule. This must include clearly identified project milestones and critical paths.
•    Resource planning
•    Risks management
o    including occupational health and safety
o    Make a control plan to minimise the impact of these risks on your project.
•    Project Budget based on project costing
•    The types of support that will be provided for project team members
•    Details of the record keeping systems that will be used for maintaining records including correspondence, financial data, and time spent on each area of the project
•    A resource management plan, including finances, human resources and quality checks
•    Administer and monitor project to ensure project team members are clear about their responsibilities and the project requirements.

? Additional Information
Risk quantification matrix

Medium

Critical

Low

High

Sample Risk Response Plan
Risk Title    Risk Details    Risk Priority    Mitigation Strategy
Example:
Failure to meet schedule
Failure to meet schedule due to bad weather, staff shortages.  Constant bad weather over the short two week project time frame could delay the project.
Low
Accept. If this does happen it will only push back the project a short time.

?Assessment Part 3: Finalise and Review project

?    Task Description

This task requires you to finalise the project and review all financial and staffing issues.  You are then required to review project outcomes against the scope and document and comment on the lessons learnt by the project team.
?Task
a)    Describe the steps required to finalise the implementation of this project.  This may involve reallocation of staff to new or previous roles, project documentation, and handover of project outcomes to key stakeholders, sign off by stakeholders.

b)    Meet with your project team to discuss and review the project outcomes against the project scope and plan.  All project team members should be involved in the project review. The trainer will observe the discussion of the project team members.

c)    Prepare a report that documents project outcomes in relation to project plan and lessons learnt.
The preparation of the final report should include:
•    The transfer/handover of the deliverables of the project,
•    Learning the lessons and distributing it,
•    Debriefing stakeholders,
•    A close out report (recording the successes and failures of the project’s life ),
•    Consolidating and archiving ( of all the relevant documents ), and
•    celebrating  achievement

ASSESSMENT PROJECT COVER SHEET

Student Name:
Student Number:

Qualification
Unit of Competence
Trainer/Assessor

Date Submitted:

Instructions to the Students:

Students must keep a copy of this assignment.

Plagiarism/Cheating is a serious offence. Students will incur a severe penalty if found indulging in the same. The penalty can be as severe as suspension/cancellation of student’s enrolment.

I declare that this assessment is my own work. The material in this assignment has not been submitted in any other formal course of study.

Student Signature:                        Date:

Students to retain this section as proof of Assessment:

Student Name
Student Number
Unit of Competence (name and number)
Assessment Task
Student Signature

Trainer/Assessor Signature
Date
Date